Project Specific Prices ( PSP )
Project Specific Prices (PSP) allow you to apply alternative pricing to Catalogue Items for specific projects.
This is useful when:
a supplier provides better rates for a particular project
bulk purchasing discounts are agreed
pricing differs between projects or locations
temporary or negotiated rates need to override standard catalogue pricing
The standard/default Catalogue price remains available for all other projects, while the Project Specific Price is automatically used for the selected project during Purchase Order and Supplier Invoice workflows.
Example
In this example, we have a Catalogue Item called:
CORRIBOARD FLOOR PROTECTOR 2.4X1.2 X2.1MM BLACK 820800
The default Catalogue price is:
€3.95
This default price is used across all projects unless a Project Specific Price has been added.
For a new project called Ashbourne, we have negotiated a better supplier rate of:
€2.50
Rather than changing the default Catalogue price for every project, we can create a Project Specific Price specifically for the Ashbourne project.
Creating a Project Specific Price
Step 1 — Open the Catalogue Item
Navigate to:
Catalogue → Locate Item → View
Open the Catalogue Item you want to add project pricing to.
Step 2 — Add a Project Specific Price
Within the Catalogue Item, select:
+ Add Project Price
Step 3 — Complete the PSP Details
Populate the following fields:
Project
Select the project the pricing applies to.
Reference
(Optional)
Add a quotation reference, supplier quote number, or internal reference for tracking purposes.
Unit Price
Enter the new Project Specific Price.
Example:
€2.50
Step 4 — Save the Catalogue Item
Once completed, click:
Save Catalogue Item
How Project Specific Prices Work
Once saved:
the PSP price will automatically override the default Catalogue price for the selected project
all other projects will continue using the default Catalogue price
multiple Project Specific Prices can be created for different active projects
PSP pricing is used throughout Purchase Order workflows and Supplier Invoice checking
Example:
Default Catalogue Price = €3.95
Ashbourne PSP Price = €2.50
When creating a Purchase Order or reviewing Supplier Invoices for the Ashbourne project, LiveCosts will automatically use the €2.50 PSP rate.
Additional Notes
Multiple Project Prices
A single Catalogue Item can contain multiple Project Specific Prices for different projects.
Supplier Pricing Visibility
Project Specific Prices help teams:
track negotiated supplier rates
maintain accurate project costing
compare supplier pricing over time
avoid manually editing Catalogue prices for temporary project-specific agreements
Catalogue Best Practice
For larger catalogues, we recommend structuring Catalogue Items primarily by supplier. This makes:
quotation imports easier
invoice matching faster
project-specific pricing management more efficient
Bulk Importing Project Specific Prices
Project Specific Prices can also be uploaded in bulk using Catalogue Imports.
For more information, see:
Catalogue Items Import
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